Concur Expense Account Codes 

Standard Edition: 

You will find Concur Expense Account Codes under Administration > Expense (& Invoice) Settings > 4. Expense Types > 2.Account Codes




Professional Edition: 

You will find Concur Expense Account Codes under Administration > Expense/Invoice > Accounting Administration


 


You have two options when configuring your Concur Expense Account Codes. 



Expense Account Codes: Connector Enabled Mapping Option 

This will involve using a very basic numbering system in Concur (eg, if you have 30 Expense Types, using codes number 1 through 30 is a good way to do this).  

 

In Concur, your spend management system will track by deviation of the Type selected. Once the Connector pulls the approved expenses into Deltek to post, the programming will reference a mapping grid in the Blackbox Connector Configuration Info Center to determine which General Ledger Account the charge should hit, based on the Projects Charge Type, and whether the user flagged the transaction.  

This is done either by directly calling the accounts you wish to direct to based on the Concur Category.  To view new Concur Categories, you would ensure you have transactions from Concur with the new Categories and click the Validate Config and Update Fields button, which will add them to the drop down list. You'll need to reload the hub, then you'll be able to insert the line item. 

 

Expense Account Codes: Use Project Charge Type in Concur

This will involve setting up a project list that leads with the Project’s Charge Type, and then the three levels of the Work breakdown structure (or as many are in use). Items that don’t have lower WBS levels show up with lower levels of “NA” so you can require entry for all three levels in Expense Entry forms.  We advise a consulting session to facilitate this. 
This list option is required if you want to control Expense Types and the derived natural General Ledger Account number in SAP Concur.  

Concur  
List Level 

Code 

Name 

Notes 

1 

Charge Type Code 
EG:  
R (Regular) 

P (Promotional) 
H (Overheard) 

Charge Type Name 
EG: 
Regular (R) 

Promotional (P) 

Overhead (H) 

These are custom fields setup in the Project InfoCenter and must be the same value at all levels of the work breakdown structure 

2 

WBS1 (Project #) 

Name (Project Short Name) 

 

3 

WBS2 (Phase #) 

Name (Phase Short Name) 

 

4 

WBS3 (Task #) 

Name (Task Short Name) 

 


You will enter the natural GL Accounts in administration, and select "ByPass Mappings" in Deltek (Blackbox > Blackbox Configuration) - then map only the Concur Account Codes to Deltek Expense Categories.